THE OPPORTUNITY

Big Ideas is a fast growing startup based in Manila servicing clients based in the United States by helping them outsource their operations and other business processes to the Philippines.

We’re looking for a detail-oriented and proactive Accounts Payable Specialist to join our client’s finance team. Our client’s business is based in the USA and is a collective of premium brands in the tattoo, pet and beauty industry.

In this role, you’ll be responsible for ensuring the accuracy and efficiency of our accounts payable processes and managing daily cash transactions. You’ll play a crucial part in maintaining strong vendor relationships, supporting month-end closing activities, and contributing to overall financial health.

This is a 3 month-long freelancing trial contract (full-time) that can be done remotely at home with a computer and a fast and reliable internet connection. 

Thank you for your interest. Please note that only qualified candidates will be considered.

QUALIFICATIONS

• REQUIRED QUALIFICATIONS
  • College degree in Accounting, Finance or related field
  • 2-3 years of proven combined experience in accounts payable and/or accounts receivable.
  • Advanced, expert Excel skills, including PivotTables and VLOOKUPs.
  • Proficiency in Microsoft Office Suite.
  • Strong commitment to excellence and high standards.
  • Exceptional English oral and written communication skills.
  • Demonstrated ability to organize and manage changing priorities effectively.
  • Proven ability to multitask and meet deadlines in a fast-paced environment.
  • Professional demeanor and ability to interface well at all levels.
  • Strong time management skills and ability to prioritize tasks efficiently.
  • Willing to work graveyard shifts and willing to have shift schedules changed
  • Has own fast computer or laptop capable of running required applications, software and has a decent Internet connection (at least 100MBPS)
  • Has a quiet and distraction free work environment at home.
  • Willing to take a pre-employment test and willing to have a background check.
• PREFERRED QUALIFICATIONS
  • Experience in a high-volume environment.
  • Familiarity with audit preparation and compliance requirements.
  • Advanced knowledge of financial reporting and reconciliation.
  • Familiarity with NetSuite software and its implementation.

JOB DESCRIPTION (SCOPE OF WORK)

Accounts Payable

• Vendor Management: You’ll be responsible for maintaining and updating comprehensive vendor information, ensuring strict compliance with W9 requirements and insurance documentation.
• Invoice Processing: Prepare accounts payables for weekly check runs, meticulously reviewing purchase orders and contracts for compliance and accuracy before processing.
• Reconciliation: Perform and reconcile deposits for multiple bank accounts. You’ll also reconcile vendor accounts and all credit card transactions, ensuring discrepancies are identified and resolved promptly.
• Month-End Closing: Prepare monthly accrued payables and provide essential data to support timely and accurate month-end closing activities.
• General Ledger: Reclassify and reconcile general ledger accounts, ensuring accuracy, completeness, and adherence to accounting principles.
• Process Improvement: Proactively identify opportunities to enhance and streamline accounts payable processes and responsibilities, contributing to greater efficiency and effectiveness.

Cash Management

• Daily Reporting: Retrieve and securely store previous day’s financial reports.
• Reconciliation: Accurately post cash receipts, record auto debit transactions, process cleared checks, and reconcile cash daily to ensure all transactions are accounted for.
• Outstanding Accounts: Manage the reconciliation of outstanding accounts, ensuring accuracy and timeliness in addressing any discrepancies.

Other Responsibilities

• Fulfill various audit requests in a timely and accurate manner.
• Support organizational goals and values by performing other duties as needed to drive the company’s vision, fulfill its mission, and align with company values.
• Any other ad hoc additional duties assigned related to the above.

WORK HOURS

• 100% Work from home remote. Full-time, freelance, contractual position.
• 8 hours shift guaranteed per work day (with an unpaid, 1-hour break)
• Schedule: 8:00AM to 5:00PM USA, Pacific (PST) time, Mondays to Fridays.
• USA Holidays off and unpaid during the trial contract.
• PH Holidays are normal working days during the trial contract.
• Any overtime needs to be pre-approved by the client.

COMPENSATION

• USD $6.00 to $8.00 per hour based on experience.
• The monthly “take home” pay may vary accordingly due to Forex rates.
• Note that we will only consider candidates who are amenable to the compensation budget above.
• Monthly pay out. 
• Compensation will be paid by the hour in USD.
• Deposited to freelancer’s Payoneer account in USD.

ADDITIONAL NOTES

• Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas Social Media Inc, who is the consultant and service provider (Agency) of the US business.
• Big Ideas will be the one to provide your compensation and other HR and administrative needs locally.
• You will be classified as “Self-Employed” when it concerns legality and taxation.
• You will not be considered an employee of our Client or Big Ideas Philippines but instead, you will be a self-employed freelance professional.
• Big Ideas (the agency) will deduct a 5% Expanded Withholding Tax as per PH and BIR laws. (10% if you do not have a COR, Certificate of Registration as Self-Employed from the BIR)
• Contract is subject to an “evaluation period” and subject to contract renewal based on performance of the freelancer.
• Renewal or raise in compensation is subject to client discretion (and your performance) and is not guaranteed.

HOW TO APPLY

• (IMPORTANT) We will only process applicants who take our pre-employment skills and personality test
• Please click this to take the pre-employment test: CLICK HERE TO TAKE THE TEST
• You will be asked to upload your resume there (Please do so in PDF format and use your full name as the file name)
• Use a laptop or a desktop computer for the test. It cannot be done with your mobile phone.
• Make sure to place your full name and correct e-mail address so we may contact you
• It will take 5-7 working days to process your reports and you will receive them via e-mail
• Please do not e-mail us to follow up as our HR system and our hiring processes are automated. You will get an email whether you passed the test or not or qualify for the next steps.
• We are an equal opportunity service provider and welcome applications from all qualified candidates. We thank all applicants for their interest, but only those who pass the test, screening and selected for an interview will be contacted.
• If you encounter any technical problems or glitches, please send a report via email to Criteria Customer Support
• Good luck!