Accounts Payable Specialist. Work From Home

  • March 17, 2024
  • Web Admin
  • 4 min read

THE OPPORTUNITY

We are looking to hire a full-time freelance Accounts Payable Specialist to assist and support the Accounting team of a market-leading specialty online retailer of decorative area rugs company based in the US.

The Accounts Payable Specialist will be responsible for day-to-day processing of Accounts Payable (AP) functions, vendor relationships and assisting with a timely month end close.

This is a contractual, full-time, freelance position for 3 months and can be done completely from home with a fast Internet connection and the proper equipment and gear.

QUALIFICATIONS

  • College graduate of Accounting or Finance.
  • At least 2 years proven Accounts Payable experience or equivalent role.
  • CPA a major plus.
  • Excellent written and verbal English communication skills.
  • Proficient with Microsoft Office, with an emphasis on Outlook and Excel.
  • Expert skills and experience in various ERP systems (NetSuite a plus).
  • Must be able to do daily graveyard shift (8:00am to 5:00pm US Eastern time).
  • Must be VERY detail oriented and able to provide clear and thorough communication.
  • Must be organized and a self-starter
  • Can work with minimal supervision 
  • Continuous-improvement minded – understands business processes in order to identify opportunities for improvement.
  • Has his/her own laptop or desktop computer, headphones, and a decent Internet connection capable of doing voice and video calls. (extra monitor for spreadsheets preferred).
  • Has a quiet and distraction-free workspace at home when taking on calls and doing online video meetings.

JOB DESCRIPTION (Scope of Work)

  • Entering vendor invoices and bill credits, including review of invoices transferred through EDI
  • Review vendor statements and open purchase order reports
  • Prepare weekly check runs and record payments both for electronic payment and credit cards
  • Communicate with vendors about any payment discrepancies
  • Working with the Accounting and Finance team to close the monthly/quarterly/annual books on time and accurately
  • Identify, promote, and implement process improvements that do the following:
    • Reduce costs 
    • Increase efficiency 
    • Improve accuracy 
    • Add critical functionality that supports the company’s operations
  • Backup for order verification which includes contacting customers for payment information.
  • New vendor set up and compliance.
  • Other miscellaneous tasks as assigned and related to above.

HOURS OF WORK

  • Work from home. FULL-TIME freelance, contractual position.
  • Guaranteed 8 hours a day shift. 5 days a week.
  • Working Schedule 8:00AM to 5:00PM EST USA time. Mondays to Fridays.
  • Converted to Philippines time: 8:00PM to 5:00AM the next day. 
  • US Holidays off and unpaid.
  • Any overtime needs to be pre-approved by the client.
  • Compensation will be paid by the hour in USD but locally converted by the Service Provider (Big Ideas Philippines).

COMPENSATION

  • USD $5.00 to $7.00 per hour based on experience
  • Approximately Php 44,000 to Php 60,000 per month gross depending on experience. Rate may vary due to forex rates.
  • Monthly pay out
  • Deposited to freelancer’s Payoneer account in USD

ADDITIONAL NOTES

  • Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas Social Media Inc, who is the consultant and service provider of the US business.
  • Big Ideas will be the one to provide your compensation and other HR and administrative needs locally.
  • You will be classified as “Self-Employed” when it concerns legality and taxation.
  • You won’t be an employee of our Client or Big Ideas Philippines
  • Big Ideas (the agency) will deducted a 5% Expanded Withholding Tax as per PH and BIR laws. (10% if you do not have a COR as Self-Employed from the BIR)
  • Contract is subject to an “evaluation period” and subject to contract renewal based on performance of the freelancer.
  • This is a 3-month contractual contract subject to renewal based on performance. 
  • Contract renewal not guaranteed.

HOW TO APPLY

  • (IMPORTANT) We will only process applicants who take our pre-employment skills and personality test
  • Please click this to take the pre-employment test: CLICK HERE TO TAKE THE TEST
  • You will be asked to upload your resume there (Please do so in PDF format and use your full name as the file name)
  • Use a laptop or a desktop computer for the test. It cannot be done with your mobile phone.
  • Make sure to place your full name and correct e-mail address so we may contact you
  • It will take 3-5 working days to process your reports and you will receive them via e-mail
  • Due to the volume of applicants, we will prioritize to inform those who have passed. Rest assured that if you do, and if you qualify for the vacancy, you will be contacted.
  • If you encounter any technical problems or glitches, please send a report via email to Criteria Customer Support
  • Good luck!